How to Export Gmail Emails to CSV? A Complete Solution

 

Why Migrate Gmail emails to CSV?

• A CSV file is easy to read because it can be opened in Excel or Sheets easily.
• It works as a clean offline backup, which keeps your data safe offline.
• Your searching of old emails becomes fast in spreadsheets.
• A CSV file makes it easy to share email records for audit.
• This migration keeps your data safe from accidental deletion, hacking, or unexpected account suspension.

Manual Method to Export Gmail Emails to CSV

The method we will discuss below is the simplest method to save your file as EML. This method needs your Gmail account from which you can directly download your file as EML, and then drag and drop it to Excel.

Steps to Save Gmail emails as CSV

1. Open your Gmail account and sign in with the required credentials.
2. Select the email that you want to export and click the three-dot menu from the top-right corner.
3. Choose the Download Message option to save the email in EML file format.
4. Next, open a blank Microsoft Excel worksheet on your system.
5. Drag and drop the downloaded EML file into the Excel sheet.
6. Finally, save the sheet, and the email data will be stored in CSV format.

Limitations

• This process allows you to convert only one email at a time.
• Users need to repeat the same steps manually for every Gmail message.
• There is a high chance of data inconsistency.
• Excel does not fully support the EML file structure.
• This manual process can be confusing for freshers.

Advanced Method to Export Gmail Emails to CSV

CloudXena Gmail Migration Tool is a straightforward tool that lets you export Gmail emails to CSV and a few other file formats. Not just emails, you can export Gmail contacts to CSV with this utility. It also supports moving emails directly to platforms like Yahoo Mail, Thunderbird, Hotmail, and Opera Mail. It covers all the standard Gmail folders as well. Sent, Inbox, Trash, and Drafts are all included in the backup.

Apart from CSV, you can also use this tool to import Gmail to EML files. And if you want to switch in MBOX supported email client, you can export Gmail to MBOX file format.

Steps to Convert Gmail to CSV

1. Download the Gmail Backup Tool.

2. Then, enter the credentials of your Gmail account to sign in.

3. Further select folders to convert and click Next.

4. Now choose the CSV file format from the list.

5. Therfter, apply the useful filters and click the Next button.

6. Lastly, save the output location and click Download.

Manual Method vs. Professional Method

Feature	Manual Method	Professional Method
Conversion Process	Download emails one by one and save manually in CSV	Export multiple Gmail emails directly into CSV in one process
Technical Skills Required	Requires basic technical knowledge	Simple interface suitable for beginners
Bulk Export Option	Not available	Supports bulk Gmail to CSV export
Time Consumption	Very time-consuming for large mailboxes	Fast and automated conversion process
Data Accuracy	High chance of missing or incomplete data	Maintains email properties accurately
Attachment Handling	Attachments are not managed properly	Keeps attachments and email details intact
Folder Selection	No option to select multiple folders together	Allows exporting Inbox, Sent, Drafts, Trash, and custom folders

Conclusion

Now you know the solution to export Gmail emails to CSV. Both methods are covered, so you can pick whichever works for you. The manual method gets the job done, but does require some technical knowledge. The CloudXena tool is a simpler tool that you can use without much experience. The blog also covers the basics of Gmail and CSV, and explains why people actually need to convert between the two.

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