Home  »  PST Converter  »  Best Methods to Convert PST to PNG Format: Complete Guide

Best Methods to Convert PST to PNG Format: Complete Guide

User Query:

“I have so many files saved as PST format from my MS Outlook. I tried to save PST to PNG format, but all the ways I tried did not work as I expected. Does anyone have something to save the file in image(PNG) format?”

Summary: A lot of people get stuck when they need to convert PST to PNG images and have no clue where to begin. This is a very common problem, especially when you need to share or archive emails visually. This blog walks you through two ways to perform this migration. A manual method and a simpler option using the CloudXena PST File Converter Tool, which handles the whole thing without much trouble.

Download Now Purchase Now

 

Why Users Export Outlook Emails to PNG?

  • PNG is an easily shared format, and users do not need to worry about compatibility issues.
  • You can preserve the exact visual layout as a PNG screenshot.
  • It is great when you need to attach the email proof in a presentation or legal reports.
  • PNG can be used for legal or compliance purposes where editing isn’t allowed.
  • It is easy to store the old emails in image format rather than managing the PST files.
  • Also, the PNG image format is useful when you want to upload email content directly to a website or document.

Native Method to Convert PST to PNG File Format

You can use this built-in feature in Outlook for conversion if you do not want to use any third-party tool. But this manual method only works if you need to convert a small number of files.

Steps to Convert Outlook Email to PNG Manually:

  1. Firstly, open Outlook and open the emails from the PST file.
  2. Then save the email as a MSG file by using the Save As option.
  3. Now open the MSG file again by double-clicking it.
  4. After that, use the ALT+PRINT SCREEN to take a screenshot of the email.
  5. Afterwards, open Paint and paste the screenshot using Ctrl + V.
  6. Click on File > Save As and select PNG as the format.
  7. Choose where to save it, and enter a file name.
  8. Finally, click Save to finish.

Limitations of the Manual Method

  • The manual method is not suitable if you have multiple emails.
  • The process is time-consuming if you have too many files to convert.
  • There is a high chance that you may lose important email details when you take screenshots.
  • The image quality of a screenshot may not always be clear because of the screen resolution.
  • After that, manual conversion of email attachments will not be included with the emails in the PNG output.
  • With the manual method, it is difficult to maintain the proper formatting or structure.

Comprehensive Method to convert PST to PNG File Format

The CloudXena PST Converter Tool is a smart utility that converts your PST files to PNG format in very few steps. This professional tool is simple to use and completes the process in very minimal time. One thing that’s actually helpful is that you can preview the PST file contents before starting the conversion. So you know what’s in there before anything gets exported. The tool keeps the data intact throughout the process. Additionally, you can use this tool to convert PST to ICS, PDF, EML, JPG, DOC, and other formats.

Steps to Convert PST File to PNG

  1. Download the PST Converter Tool.
    2. Download the PST Converter
  2. Then, add the PST files or folders and click the Next button.
    3. Then, add the PST
  3. After that, preview and select files and click the Next button.
    4. Then, preview and select files
  4. Further, choose the PNG file format from the list.
    5. Further, choose the PNG file
  5. Lastly, apply the filters, save the path, and click the Convert button.
    6. Lastly, apply the filters

Final Thought

To conclude, we looked at the manual method and the professional tool solution to convert PST to PNG format. You can go with the manual method if you want to handle everything on your own. But it is effective only for a few files. To handle bulk conversion using the automated tool method is the only choice. It is a faster, more effective, reliable, and accurate method for PST to PNG conversion.

Frequently Asked Questions

Q1. How can I convert PST to PNG using PST Converter?

Ans. You can use the CloudXena PST File Converter Tool to convert PST files into PNG format easily. Just install the tool, add your PST file, preview the emails, choose PNG as the output format, set the save location, and click on Convert.

Q2. Can I convert a PST File to PNG in bulk mode?

Ans. Yes, the CloudXena PST File Converter Tool supports bulk conversion. You can add multiple PST files or even entire folders and convert all emails into PNG format in one go without repeating the process.

Q3. Is it possible to convert Outlook emails to PNG with attachments?

Ans. The tool mainly converts email content into PNG images. Attachments are not embedded inside the PNG file, but the tool ensures that all email data remains intact.

Q4. How do I Export Outlook Emails to PNG with filters?

Ans. With the CloudXena PST File Converter Tool, you can apply filters like date range, folder selection, or specific emails before conversion. After applying the filters, select PNG as the output format and start the process to export only the required emails.

About The Author:

I, Simran Bhatia am a Technical Content Writer specializing in data management, email migration, and data recovery IT solutions. My focus is on simplifying complex processes into clear, practical guides that combine technical accuracy with real-world value for IT admins, decision-makers, and everyday users. For me, writing is not just about explaining technology, it’s about making it accessible, reliable, and valuable for readers.

Related Post

Convert PST to JPG
How to Convert PST to JPG Easily: Fast & Secure Methods
Convert PST File to CSV
Ultimate Guide to Convert PST File to CSV Without Loss
Export Outlook Calendar to ICS File: Complete Methods