CloudXena Google Workspace Backup Tool

1: Install and Run the Tool.

Launch the Google Workspace Backup Software as an administrator on your OS.

2: Select Backup Options

The software Wizard will present you with two options:

• Backup Google Workspace All Services: Choose it to backup all the Google Workspace data items to different File Formats or Email Clients.
• Backup Google Workspace Email Only: This option allows the user to backup the emails only to different File formats or Email Clients.

Here, we choose Backup Google Workspace All Services. Pick your desired option and click Continue.

3: Log in Options

Now, choose to Login with p12 file or Login with JSON File and click the Generate Credentials button to get Service account key and p12, JSON files.

Note: Refer to this key creation guide to find out how to create p12 and a JSON file.

4:Login Google Workspace Account

After generating credentials, enter your Root User Email Address, Service Account Email, and File Path. Then, click Get User Mailboxes and tap Login to sign in to the account.

Note: For Login via JSON, you do not need the Service Account Email Address.

5: Log in to Multiple Accounts

To access multiple IDs, select the option Import Users from CSV and browse the CSV file path in your system. Click Login.

Note: Ensure that no field is empty when you choose this option.

6: Select User IDs

After successful Authentication, select the ID/s from which you want to export the data items. Then click on the Next button.

7: Select Google Workspace Services

Opt for the Google Workspace Items to backup to the Email Client or File Formats. Then click the Next button to continue.

8: Select Account ID Folders (Optional)

If you have chosen only a single Workspace account ID and selected Gmail as well for the backup, then you get the option to preview folders within it and select them for selective backup. Note that this option is not available with multiple accounts or without Gmail selection. Tap Next.

9: Select Output Option.

The tool offers you the option of File Format and Email Client for backup. Select one as required. Here, we will choose an email client for conversion. Click Continue.

10: Select Target Platform

Now, expand the list of email clients and select Office 365 from the drop-down list of email clients.

11: Select Authentication Mode

Use the Modern Authentication option for faster authentication of your account. Or you can opt for Modern Authentication using Client and Secret ID.

12:Modern Auth Sign In to Office 365

Enter your username and click Login to complete the sign-in and authentication directly through the browser.

13: Authentication Complete

Once you complete the browser sign-in, a message is displayed as authentication complete. Close the window and go back to the tool for further processing.

14: Client ID Login to Office 365 (Alternate Login)

Enter your Office 365 Client ID, Tenant ID, Secret Value, and Username. Select the option Assign Impersonation to access multiple Office 365 IDs and click Login.

15: Assign Impersonation ID Selection

If you select the option Assign Impersonation, then you have to choose the Office 365 user IDs to which you need the data. There are two modes for it:

• Automatic Fetch Users from Admin ID: The software fetches all the user IDs associated with your Office 365 account. You can select the particular IDs of your choices.
• Import CSV: Add the CSV files from your system with all the User ID details. Then, click the Next button to proceed further.

Note: This option only arrives for transfer to multiple accounts when you have opted for Assign Impersonation and login via Client ID. It is not available with Modern authentication as it is only for a single user account.

16: Apply Additional Features

Further, the tool offers various features. Choose among the following as required:

• Skip Folders: Use this option to skip folders that you do not want to back up. Check the boxes that you want to skip.
• Skip Duplicate Emails on the Basis of: Utilize this filter to remove duplicate File items based on Body, Subject, and From.
• Skip Previously Migrated Data: Opt for this choice to exclude previously transferred Google Workspace data items.
• Migrate or Backup Email(s) without Attachment file(s): This option excludes attachment files while backing up the GSuite Emails.
• Date Filter: Choose a start and end date to back up selective data items in that time period.

Click Next.

17: Migrate Google Workspace

Click the Start Migration button to initiate the backup process of Google Workspace to Office 365. Press stop to halt the process in between as needed.

18: Migration Status

After successful migration, click the OK button to close the window. You can check the result of the migration.