How to Export Gmail to EML Files in Bulk? A Complete Solution

Written By Simran Bhatia
Updated on December 10th, 2025

“I am handling some Gmail accounts for my consultancy work and need to store important emails locally in EML format. Hence, I want a safe way to export Gmail emails to EML without losing attachments or folder structure. What is the best method to do this?”

— Aaron K. Miles

Summary: Email data is only useful when you can access it anytime, from any mail client. Gmail stores everything in the Google cloud, which often makes offline access difficult. It becomes a challenge for users who want to save Gmail emails as EML and store them on their system. Additionally, saving emails in EML format makes them easily accessible across various EML-supported email clients. To help you, this guide explains reliable ways to export Gmail to EML files using both free and professional methods. The professional CloudXena Gmail Backup Tool transfers emails with attachments, formatting, and folder structure safely.

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What Changes When Export Gmail Emails to EML?

The table below gives a quick comparison explaining why users prefer the EML format for storing Gmail emails.

Point of Comparison	Gmail	EML Files
Type	Cloud-based email storage	Offline, individual message file
Accessibility	Requires Gmail login and internet	Can be opened in Outlook, Thunderbird, Apple Mail
Security	Depends on the Google account	Stored locally and protected by the user
Sharing	Limited to forwarding	Send or share EML files individually
Backup	Cloud dependent	Local copy of every email

Free Methods to Export Gmail to EML Files

In this section, we will discuss the available manual methods to export Gmail emails into EML format. You may choose the one that fits your needs.

Method 1: Download Gmail Email as EML Manually

Gmail allows users to download individual emails manually. Follow the steps below carefully:

Initially, open Gmail on your PC and sign in to your account.
After that, select the email you want to download or save as EML.
Further, click the three-dot menu in the email preview.
Then, choose the Download message option to locally save your email.
Finally, Gmail will save the selected email as an EML file.

Note: This method only exports one email at a time, not bulk emails.

Method 2: Convert Gmail Emails to EML by Copy/Paste

Another manual way is to copy the Gmail email content. Further, paste it into a text application to save it as an EML file. Follow these steps:

Start by opening Gmail on your system and locating the email to export.
Afterwards, select the email content and press CTRL+C to copy it.
Alternatively, open any text editor application and paste it into the text editor.
Now, go to the File tab, click Save As, and choose EML from the given options.
Lastly, hit Save to complete the process.

Limitations of the Manual Methods

Notably, these methods cannot export multiple Gmail emails to EML directly.
The email folder structure may not be preserved with these approaches.
Surprisingly, email attachments may not appear correctly in some email clients.
No filtering options like date range, folder selection, or duplicate removal.
Also, it is very time-consuming for large Gmail accounts or Mailboxes.

Proficient Method to Export Gmail to EML Files

For users who want a safe and simple way to export their Gmail data, the CloudXena Gmail Backup Tool is the most reliable option. This tool lets you download and save your Gmail emails in EML format along with all attachments. Additionally, the tool keeps the original folder structure intact. Moreover, it provides an option to migrate Gmail to ProtonMail or any other email client.

Furthermore, its advanced filters let you select specific folders and a date range for export. In addition, its secure login ensures that your Gmail data is always protected, allowing you to export emails to EML without any risk of data loss.

Professional Steps to Save Gmail to EML Files

Follow the steps below to save Gmail emails as EML using the professional tool:

First, download and launch the CloudXena Gmail Backup Tool on your system.

And, choose your login method, enter Gmail credentials, then click Sign In.

After that, select the Gmail folders you want to export and click Next.

Further, from the export options, choose EML as the file format.

Then, apply advanced filters if required (date range, skip duplicates, etc.) and click Next to proceed.

Finally, click Download to start exporting Gmail to EML in bulk.

Conclusion

Gmail stores all emails inside the Google ecosystem, making it difficult to access them offline or in other mail clients. However, the transfer of Gmail to EML files gives users full control, offline access, and compatibility with multiple applications. Since the manual methods work only for limited needs and small mailboxes. Therefore, for users who want a smooth, error-free, and bulk solution, the CloudXena Gmail Backup Tool is the best method. Surely, it’s an efficient way to export Gmail to EML files safely with attachments and folder structure.

Frequently Asked Questions

Q1. How can I download multiple Gmail emails in EML format?

Ans. You can export multiple Gmail emails in bulk using the CloudXena Gmail Backup Tool, which directly saves all selected emails as EML files.

Q2. Is it possible to extract specific Gmail emails to EML files?

Ans. Yes. The tool includes filters such as date range, folder selection, and skip duplicates to export only the required emails.

Q3. Can I export Gmail to EML files with attachments?

Ans. Yes. All attachments, metadata, formatting, and inline images are preserved in the exported EML files.

Q4. Is there any best professional method to save Gmail emails to EML files?

Ans. The CloudXena Gmail Backup Tool is the most effective and secure solution for exporting Gmail to EML in bulk without data loss.

About The Author:

Simran Bhatia

I, Simran Bhatia am a Technical Content Writer specializing in data management, email migration, and data recovery IT solutions. My focus is on simplifying complex processes into clear, practical guides that combine technical accuracy with real-world value for IT admins, decision-makers, and everyday users. For me, writing is not just about explaining technology, it’s about making it accessible, reliable, and valuable for readers.