How to Migrate Roundcube to Google Workspace? Quick Ways

Roundcube functions as a lightweight IMAP client for accessing your email on a host’s server. In contrast, Google Workspace is a comprehensive cloud-based productivity suite featuring integrated email, collaboration tools, and scalable administrative controls. Thus, the decision to migrate from Roundcube to Google Workspace is easy & the platform’s benefits are undeniable. Therefore, this guide will outline two quick ways to migrate Roundcube to Google Workspace with the enterprise-grade CloudXena IMAP Email Backup Tool.

Subscription Free Transfer Emails from Roundcube to Google Workspace

1. To begin with, run the CloudXena IMAP Email Backup Tool and choose to Migrate one or multiple accounts.
2. Enter the Roundcube email address and password to connect the tool to the source account.
3. After that, select the Specific Folders you want to migrate, then choose Google Workspace as the destination.
4. Following this, log in with the Google Workspace admin or user credentials to grant access.
5. At last, apply any final Filters if needed, then click Convert to begin the transfer process.

Why Migrate Roundcube to Google Workspace?

Although Roundcube is a great mail reader. But Google Workspace is an entire operating system for your business.

• Roundcube: A window to your emails on your host’s server. It does one thing, and it does it okay.
• Google Workspace: A universe of tools. Professional Gmail, 30GB+ of Drive storage, shared Calendars, Meet for video calls, and collaborative Docs and Sheets. It’s where work flows.

With this migration, users will not only be transferring emails but upgrading the team’s entire capability.

How to Prepare for Migrating from Roundcube to Google Workspace?

To successfully move emails from Roundcube to Google Workspace, users must prepare these prerequisites:

• Firstly, sign up for and configure your Google Workspace account. Verify your domain and create user accounts for your team.
• Alongside, gather the login credentials (email and password) for every single Roundcube mailbox you need to move.
• Find your current host’s IMAP and SMTP server addresses (e.g., mail.yourdomain.com or imap.yourhost.com). You’ll find these in your hosting control panel (like cPanel) or by asking your host’s support.
• Afterthat, use a reliable, wired internet connection. A Wi-Fi hiccup could interrupt a long transfer.
• Moreover, communicate the migration plan to your team. Let them know there might be a brief period where they’ll access email through the new Gmail interface.

What are Best Methods to Migrate Roundcube Email to Google Workspace?

For smooth and effortless roudcube migration, there are two best techniques. Let’s discuss below:

1. Free Way to Migrate Roundcube to Google Workspace

This method uses Gmail’s built-in Mail Fetcher to pull emails over. It’s the budget option, but it comes with trade-offs.

1. Log in to your Google Workspace Gmail.
2. Go to Settings > See all settings > Accounts and Import.

3. Plus, under Check mail from other accounts, click Add a mail account.

4. Following this, enter the Roundcube email address and click Next.
5. After that, select POP3 and enter these details:

• • Username: Full Roundcube email address
  • Password: Your mailbox password
  • POP Server: Your host’s server (e.g., mail.yourdomain.com)

• Port: 995

• Now, check both boxes – Leave a copy and SSL

1. Then, click Add Account.
2. Lastly, Repeat for each additional mailbox.

Following this, the import will run in the background. However, this method is slow and only migrates emails.

2. Professionally Move Emails From Roundcube to Google Workspace

The most professional, reliable, and efficient method for businesses and anyone who values their time and data integrity is CloudXena IMAP Email Backup Tool. Additionally, this is designed specifically for the migration of Roundcube mails without any human error. Moreover, this powerful backup tool faithfully migrates folder structures and can often handle contacts.

Steps to Migrate Roundcube to Google Workspace

1. Launch the CloudXena IMAP Email Backup Tool on a Windows PC.
2. Following this, provide your Roundcube email address and IMAP server/login credentials.
3. After that, provide your Google Workspace email address and password (use an App Password if 2FA is on).
4. Then, choose the specific folders you want to migrate and start the process. The tool runs automatically.
5. Once complete, log in to Gmail to verify all emails and folders are intact.

Now, you have transferred all the RoundCube mails easily to Gmail. Additionally, this robust utility also helps to move Bluehost to Gmail with Attachments along with other email clients.

Which is the Best Way to Migrate Roundcube to Google Workspace?

The table below will demonstrate that, while the free method has no monetary cost, it carries a very high cost in time, effort, and risk.

Features	Free POP Method (Manual)	CloudXena IMAP Email Backup Tool (Professional)
Cost	Free	Affordable one-time cost.
Technical Skill Required	Medium. Requires finding and entering the correct server settings.	Low. User-friendly interface guides you through the process.
Migration Speed	Very Slow. Processes emails sequentially with daily limits.	Fast. Processes data quickly using multiple connections.
Reliability	Low. Prone to timeouts and failures; requires constant monitoring.	High. Built-in error recovery; can resume interrupted migrations.
What Gets Migrated	Emails only. No contacts or calendars.	Emails, Folders, & Contacts. Preserves complete folder structure.
Handles Multiple Mailboxes	No. Must be set up individually for each account, one by one.	Yes. Supports batch migration of multiple user mailboxes.
Data Integrity	Risk of duplication or loss if the connection fails.	High Fidelity. Ensures all data is transferred accurately and completely.
Post-Migration Verification	Manual. You must check folders and emails yourself.	Easier. The process is reliable, making verification straightforward.
Support	Limited to generic Google and forum support.	Dedicated customer support for the tool.
Best For	A single user with a very small mailbox and plenty of time.	Businesses, IT admins, and anyone needing a reliable, complete migration.

For any business environment or for users with large mailboxes, CloudXena is the most cost-effective and professional solution. Plus, it transforms a complex technical project into a simple task. Moreover, the entire process becomes manageable and straightforward.

Conclusion

The business data is key. Thus, to migrate Roundcube to Google Workspace is a huge task. As discussed above, the free (Gmail) Mail is fragile and slow. On the other hand, CloudXena IMAP Email Backup Tool is agile and reliable. Alongside, it’s the simplest way to ensure every email and folder arrives safely in your new Google Workspace inbox.

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