How to Migrate cPanel Email to Office 365? Complete Guide

Written By Simran Bhatia
Updated on September 3rd, 2025

Office 365 switch is a brilliant approach to be a part of Microsoft’s apps, tools, and features ecosystem. It provides a cloud-based environment with enterprise-level security, scalability, and collaboration tools. In this blog, we’ll show you how to migrate cPanel email to Office 365 either manually or with the help of an IMAP Backup Tool, ensuring the process is accurate and easy to follow.

Download Now Purchase Now

Currently, I am managing all my business emails through cPanel hosting. But as my team size is growing, it is difficult to manage storage limits, email security, and remote accessibility. So, I plan to migrate emails from cPanel to Microsoft 365 without password for better collaboration.

Robert Willam

Benefits to Migrate Emails from cPanel to Microsoft 365

Office 365 offers 50GB to unlimited storage, depending on the user plan, which is higher than the space in cPanel hosting.
Get high security features like multi-factor authentication, data encryption, spam filters, and more.
O365 allows users to access emails, calendar, contacts, etc, from anywhere on any device because it is a cloud-based service.
Office 365 includes Teams, SharePoint, and OneDrive, enabling real-time collaboration, file sharing, and communication.
Office 365 updates automatically; you don’t have to worry about manual upgrades like in cPanel hosting.
Microsoft 365 can seamlessly scale with your requirements without any technical issues.
O365 provides a built-in backup option to ensure you don’t lose any important data.

How to Migrate Mailbox from cPanel to Office 365?

Migrating emails from cPanel to Microsoft 365 can be done in two different ways, depending on your technical expertise and business needs. The first option is the manual method, where you export your emails from cPanel in MBOX format and then import that file into Office 365. On the other hand, an automated solution is a safer and more reliable option to use for migration.

Migrate cPanel Email to Office 365 Manually

This process is divided into 2 different phases. Firstly, we will back up cPanel emails manually and save them in MBOX format. Secondly, we will import the MBOX file to Office 365. This process is technical and complicated; read and follow each step to transfer emails from cPanel to Office 365.

Phase 1: Export Email from cPanel Manually

Log in to your cPanel account by entering your account details.
Then, search and choose the Email Account option.
After that, look for the email account to transfer in Office 365, and click Check Email.
Thereafter, go and choose Horde to access your email messages.
Then, press and hold Ctrl+A to select the whole emails from the folders.
Afterwards, navigate to folder >> right click >> Export option.
Then, click Download into a MBOX file >> hit Ok.

Phase 2: Import the Downloaded MBOX File to Office 365

After 1st phase to migrate cPanel mail to Office 365, emails are downloaded in an MBOX file format. Now, in the next phase, we will see how we can import MBOX to Office 365. CloudXena MBOX Converter Tool is a perfect solution for the next phase. This tool imports your MBOX file into Office 365.

Automatic Solution to Migrate cPanel Email to Office 365

CloudXena IMAP Backup Tool is the correct way to migrate your files to Office 365. It provides various features and keeps the data secure to prioritize the user’s crucial information. In just some easy steps and a few clicks, you can complete the task. Additionally, through this tool, you can even migrate Roundcube to Gmail just by changing the credentials or email client.

Steps to Migrate cPanel Mail to Office 365

Firstly, download and open CloudXena IMAP Backup Tool.
Then, log in with cPanel credentials or import a CSV file of cPanel email accounts details >> Next.
After that, pick and preview the folder item and attachments >> Next.
Afterwards, choose Office 365 as the email client and select the path to save the log file >> Next.
Thereafter, enter the Exchange_Server_ID >> Log In >> Next.
Next, choose between Mailbox, Archive Mailbox, or Public Folder >> Next.
Finally, apply the rest filters and features, and click Convert.

Moreover, if you are facing a server syncing delete IMAP issue, then you can take reference to prevent server from syncing deleted IMAP.

Conclusion

Migrate cPanel email to Office 365 is a smart move for better collaboration, high data security, and simplifying remote accessibility. The manual method is time-consuming and technical to deal with multiple mailboxes. On the other hand, a professional solution like the IMAP Backup Tool makes the migration process secure and efficient.

Frequently Asked Questions

Q1. Which is the best tool to migrate cPanel Email to Office 365?

Ans: CloudXena IMAP Backup Tool is the best tool to migrate your cPanel emails to Office 365. This tool simplifies the process of migration in a few steps.

Q2. Is it possible to view the data before transferring it to Office 365?

Ans: Yes, while performing migration with the help of ClodXena IMAP Backup Tool, you can preview your folder and attachments before starting transfer.

About The Author:

Simran Bhatia

I, Simran Bhatia am a Technical Content Writer specializing in data management, email migration, and data recovery IT solutions. My focus is on simplifying complex processes into clear, practical guides that combine technical accuracy with real-world value for IT admins, decision-makers, and everyday users. For me, writing is not just about explaining technology, it’s about making it accessible, reliable, and valuable for readers.