How to Convert PST to PDF Format? Best Guide

Summary: User issue: “I want to convert PST to PDF format so I can access and share the data across different platforms without any issues. Since I have a large number of PST files to export, I’m unsure which method to choose. If you know of any reliable and instant solution, please feel free to suggest one.”

Do you have a similar query or need a method to export PST to PDF? Your research ends here. In this blog, we will discuss the native and professional PST Converter Tool. Before you pick one, you must read about both ways thoroughly. Thus, you will be able to complete this task in no time without data damage. Firstly, look at the benefits of this process.

Convert PST File to PDF – Why?

PDF files have various advantages that lead users to save their PST files to PDF. Some of them are discussed below.

• Using a PDF file, you can access or share data on various platforms without restriction.
• A PDF file allows users to open and read PDF files without needing an internet connection.
• As PDF files preserve formatting and limit editing, ensuring the content remains the same on all devices.
• Additionally, password protection can be added to PDF files to prevent unauthorised access and safeguard confidential data.

Convert PST to PDF – How?

Here, you will get different manual approaches to end this process for free. Despite this, it consists of several risks, including being stuck in the process, heavy data loss, and more. Instead, we will provide a professional solution to complete the task in no time effortlessly.

#1. Manual Ways to Convert Outlook PST File to PDF

When we were searching for the techniques, we found two proven methods. Let’s discuss them in detail.

Approach 1. Use Print Feature for PST to PDF Conversion

1. For this process, you have to open MS Outlook.
2. After that, select the file and move to File,
3. From the File, choose Print.
4. Or, you can directly press Ctrl+P on the PST file.
5. In the print setting, change Microsoft Print to PDF under Printer.
6. Further, tap print and a new window will be visible.
7. Now, provide the desired file name and location to keep it in your system.
8. Lastly, press the Save button and the process will end.

Approach 2. With Adobe Acrobat – Export PST to PDF

1. To start, open your Microsoft Outlook again.
2. Then, move to the File option to pick Open and Export.
3. After that, select Import/Export to choose Export to a file.
4. Further, choose Adobe Portable Document Format (*.pdf) from the given option.
5. Now, provide the location to save on your PC.
6. At the end, hit the Finish tab to complete the task.

If you’re not sure of this method, try an automated tool for efficient and secure output.

#2 Best Solution to Export PST to PDF Format

Using the CloudXena PST Converter Tool, the time and effort will be preserved. This tool is reliable for performing multiple tasks effortlessly. Additionally, it is easier for users with no technical expertise to use it as it gives a user-friendly interface. In addition, user can use it on all versions of macOS devices effortlessly.

Furthermore, it provides prominent features that help in ending this process efficiently and effectively. It allows users to eliminate duplicates from a bunch of PST files, avoid attachment conversion, save selective emails, and many more. Besides, the process will end in minimal downtime without risk.

Step-by-Step Process to Convert PST File to PDF

Here are the steps to complete this task with zero risk and automatically.

1. To start this task, download and run the PST Converter Software.
2. Further, add the PST files from your system to the software using the Select Files option. Hit Open -> Next.
3. Later, view and mark the item to save it in PDF format. Click Next.
4. After that, choose PDF as the destination path from the list of file formats.
5. Now, provide the name and location to keep in your system.
6. At the end, hit the Convert tab to begin the PST to PDF Conversion process.

Conclusion

Converting PST to PDF will help you easily access PST file data on different platforms without any hassle. Apart from this, we have provided the traditional and automated solutions to convert PST to PDF. If you use manual ways, the chance of data loss is high, and it requires lots of time. On the other hand, the professional software is reliable for converting PST files into PDF in bulk efficiently and securely.

Frequently Asked Questions

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