Simple Method to Convert IMAP Emails to PDF Format- A Pro Solution

Summary: Assume that you’re saving significant client emails and want them to be in a safe and shareable format, PDF. Therefore, you need a quick method to convert IMAP emails to PDF for backup or legal records. In this weblog, we will review the best possible methods to convert IMAP email to PDF format. At first, we will discuss some manual methods. Then, for a faster and reliable conversion process, we will introduce you to a professional IMAP Email Backup Tool. Invest your time reading this blog to learn how you can convert these IMAP emails.

Reasons to Export Emails From IMAP to PDF

IMAP to PDF conversion is done by users for several useful purposes. The process of converting emails to PDF is a simple and safe way to preserve valuable information.

Let us see why users go for conversion:

1. Users ensure that important emails are preserved, so they convert them to PDF for easy Backup & Archiving.
2. PDF files can be easily shared with others or printed without causing any formatting issues.
3. When users switch email providers, they generally export their critical emails to PDF for future use.

How to Convert IMAP Emails to PDF?

In this section, we will discuss some simple and secure methods to convert your IMAP emails to PDF format. We will first review manual methods that require

configuring the IMAP account in your email client. But manual methods are not ideal for bulk conversion. Therefore, to further simplify the process, we will see how to do it using a professional tool. Now, let’s start reviewing the methods one by one.

Method 1: Using Email Client MS Outlook to Save IMAP Emails as PDF

In this method, we will use the “Print to PDF” feature to save an email as a PDF in Outlook. Let us see how to perform it.

1. First, launch MS Outlook on your system.
2. Then, open the File section, click on Add Account, and authenticate it with your IMAP server email credentials .
3. Now, open the email you want to export.
4. Open the File tab > Print, then select Print to PDF.
5. Once done, print and save it to your chosen location.

Method 2: Use Mozilla Thunderbird to Export IMAP Emails as PDF

This manual method will use the Thunderbird email client to save your IMAP emails in the PDF format. Let’s see the steps for conversion.

1. Start by launching Mozilla Thunderbird on your system.
2. Now, go to Account Settings , then choose Add Account to sign in with your IMAP credentials.
3. Next, move to Tools, then Add-ons . From here, search and install ImportExportTools NG.
4. Now, restart Thunderbird. 
5. Choose Save Selected Messages and Select PDF Format .
6. At last, choose your destination and click Save .

Method 3: Convert IMAP Server Emails to PDF Using Webmail Email Clients

This manual approach offers a quick and efficient way to export IMAP emails to PDF using webmail platforms.

1. Initially, launch any web browser on your system.
2. Next, open Webmail and use your IMAP credentials to access your Webmail account.
3. Now, choose the email you wish to convert from your inbox.
4. Then, locate and select the Print option.
5. In the last step, pick Save as PDF and click Save or Print to download the email as a PDF file.

Limitations:

Here are some limitations of using manual methods for conversion:

1. Performing a manual IMAP email conversion is time-consuming, and sometimes it is complex to perform.
2. The manual approach requires technical knowledge of setting up and managing IMAP settings.
3. Additionally, there is a risk of data corruption and errors when done manually.
4. Using a manual approach does not always preserve data originality and formatting .

An Immediate Solution to Convert IMAP Emails to PDF

The IMAP Backup Tool is a robust and reliable tool to backup emails from IMAP accounts to PDF. It supports saving your IMAP emails into PDF format with attachments. Plus, the tool enables users to export IMAP to PST and other file types. Moreover, it allows them to migrate their IMAP emails to other email clients without any difficulties. It also comes with some advanced and easy-to-use features that will make your conversion process fast and secure.

Follow the mentioned steps to use the tool:

1. First, launch the backup tool, and log in with your IMAP server account credentials.
2. At this stage, select Single/Multiple emails or Folders , then click Next .
3. Select the PDF format as output, set the destination, and then click Next .
4. Now, apply advanced filters if you want to filter your emails.
5. Initiate the conversion by clicking Start Process.

These are the simple steps to use this specialised Backup tool.

Conclusion

In this technical blog post, we have explained the best methods to convert IMAP emails to PDF. You can choose manual methods for the conversion, which are free to use but come with several limitations. That is why we highly recommend using the professional IMAP Backup Tool . This solution is ideal for every user (Tech and Non-Tech). Also, you can convert bulk IMAP emails at once without losing any data or causing minimal disruption. Additionally, you can try the demo version of this tool to evaluate its performance and usage.

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